Taylor Hawkes is a recruitment business which provides work-finding services to its clients and work-seekers. Taylor Hawkes must process personal data (including sensitive personal data) so that it can provide these services – in doing so, the Company acts as a data controller.

You may give your personal details to the Company directly, such as on an application or registration form or via our website, or we may collect them from another source such as a jobs board. TAYLOR Hawkes must have a legal basis for processing your personal data.

For the purposes of providing you with work-finding services and/or information relating to roles relevant to you we will only use your personal data in accordance with the terms of the following statement.

1. Collection and use of personal data


a. Purpose of processing and legal basis

Taylor Hawkes has collected your personal data and will process your personal data for the purposes of providing you with work-finding services. This includes for example, contacting you about job opportunities, assessing your suitability for those opportunities, updating our databases, putting you forward for job opportunities, arranging payments to you and developing and managing our services and relationship with you and our clients.

In some cases we may be required to use your data for the purpose of investigating, reporting and detecting crime and also to comply with laws that apply to us. We may also use your information during the course of internal audits to demonstrate our compliance with certain industry standards.

The legal bases we rely upon to offer these services to you are:

  • Your consent
  • Where we have a legitimate interest
  • To comply with a legal obligation that we have

b. Categories of data

The Company has collected the following personal data on you:

Personal data:

  • Name, Contact details, work history, employment preferences, references and the usual information contained on a CV.
  • In some instances, we may have to keep copies of eligibility to work in accordance with our legal obligations along with details of any criminal offences and seek an up to date criminal records check.
  • We may also ask if there are any reasonable adjustments you may need regarding any recruitment process or application we are managing on your behalf.
  • The only correspondence we shall keep will be that related to the recruitment process between yourself, Taylor Hawkes and the client.

c. Legitimate interest

Where Taylor Hawkes has a legitimate reason to process your data provided it is reasonable and does not go against what you would reasonably expect from us. Where the Company has relied on a legitimate interest to process your personal data our legitimate interests is/are as follows:

  • Managing our database and keeping work-seeker records up to date;
  • Contacting you to seek your consent where you need it;
  • Providing work-finding services to you, including sending your information to our clients where you have demonstrated an interest in doing that work.
  • Passing work-seeker’s information to debt collection agencies.
  • Your personal data will only be shared with external companies that we use for the purposes of finding employment for you, such as internet providers, website hosts.
  • We will only keep your data for as long as is necessary to find you alternative employment on a timescale to be managed by yourself. Sometimes finding work can take time but you are in control of how long we maintain your personal data.

d. Recipient/s of data

Your Personal data will only be shared with the following bodies in the pursuit of providing job seeking opportunities to you.

  • Clients that we work with to introduce or supply individuals to.
  • Candidates’ former or prospective new employers that we obtain or provide references to
  • The Recruitment and Employment Confederation.
  • Any other third parties who carry out audits to ensure that we run our business correctly.
  • Any umbrella companies that you pass candidate data to.
  • Other recruitment agencies in the supply chain (e.g. master/neutral vendors and second tier suppliers);
  • Your IT and CRM providers
  • Any public information sources and third-party organisations that we may use to carry out suitability checks on work-seekers e.g. Companies House, the Disclosure and Barring Service (DBS), DVLA, credit reference agencies

2. Overseas Transfers

The Company will not transfer the information you provide to us to countries outside the European Economic Area (‘EEA’) for the purposes of providing you with work-finding services. The EEA comprises the EU member states plus Norway, Iceland and Liechtenstein.

3. Data retention

The Company will retain your personal data only for as long as is necessary for the purpose we collect it. Different laws may also require us to keep different data for different periods of time.

The Conduct of Employment Agencies and Employment Businesses Regulations 2003, require us to keep work-seeker records for at least one year from (a) the date of their creation or (b) after the date on which we last provide you with work-finding services.

We must also keep your payroll records, holiday pay, sick pay and pensions auto-enrolment records for as long as is legally required by HMRC and associated national minimum wage, social security and tax legislation.

Where the Company has obtained your consent to process your personal data we will do so in line with our retention policy [a copy of which is attached). Upon expiry of that period the Company will seek further consent from you. Where consent is not granted the Company will cease to process your personal data.

Given the nature of recruitment we will likely need to store specific data for certain time periods for the purposes of the Conduct Regulations and tax legislation etc.

4. Your rights

Please be aware that you have the following data protection rights:

  • The right to be informed about the personal data the Company processes on you;
  • The right of access to the personal data the Company processes on you;
  • The right to rectification of your personal data;
  • The right to erasure of your personal data in certain circumstances;
  • The right to restrict processing of your personal data;
  • The right to data portability in certain circumstances;
  • The right to object to the processing of your personal data that was based on a public or legitimate interest;
  • The right not to be subjected to automated decision making and profiling; and
  • The right to withdraw consent at any time.

Where you have consented to the Company processing your personal data you have the right to withdraw that consent at any time by contacting the Taylor Hawkes Data Controller email: datacontroller@taylorhawkes.com.

There may be circumstances where the Company will still need to process your data for legal or official reasons. We will inform you if this is the case. Where this is the case, we will restrict the data to only what is necessary for the purpose of meeting those specific reasons.

If you believe that any of your data that the Company processes is incorrect or incomplete, please contact us using the details above and we will take reasonable steps to check its accuracy and correct it where necessary.

You can also contact us using the above details if you want us to restrict the type or amount of data we process for you, access your personal data or exercise any of the other rights listed above.

5. Source of the personal data

The Company sourced your personal data/sensitive personal data by the following means:

  • A variety of Job boards we use to search for candidates with skills as requested by our clients.
  • Social Media
  • Referrals This information came from a publicly accessible source.

6. Complaints or queries

If you wish to complain about this privacy notice or any of the procedures set out in it, please contact: The Data Controller email: datacontroller@taylorhawkes.com.

You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113 or at https://ico.org.uk/concerns/, or any other relevant supervisory authority should your personal data be processed outside of the UK, if you believe that your data protection rights have not been adhered to.